City Manager (Student Coordinator) - Lex

Lex is hiring City Managers (Student Coordinators) to manage pre-law study abroad programs this spring/summer of 2024. The Student Coordinator will be assigned to a city in Europe or USA:

ES: Barcelona, Madrid & Valencia

IT: Genova, Milan & Rome

France: Lyon

USA: Washington DC

UK: London 

The Lex Fellowship is an experiential education program in which cohorts of undergraduate pre-law Fellows visit different law firms and legal entities of various sizes and specialities to consider whether law school is the right next step for them. Additionally, the fellows receive Legal Training Sessions from a Legal Associate and engage in the cultural activities: meals & excursions organized by the City Manager. Lex was founded to educate pre-law students on various legal practice areas and equip them to make well-informed decisions about their future career paths while enjoying the study abroad experience in the group.

The Lex operations team develops international programs for college and university students across the United States on the pre-law track. These programs vary in duration, location, and activities in cooperation with law firms and legal institutions across Europe and the US (DC). Our mission is to equip the next generation of lawyers to pursue their callings passionately by engaging in the experiential study abroad program where they can learn from law professionals and discover various legal fields.

In addition to Lex, our organization runs similar educational programs under the name of Beacon and Atlantis Service Research Projects. In these programs, a cohort of 10-20 pre-medical and/or pre-business students participate in a consultancy project for a host healthcare or business organization, while they are led and mentored by an experienced consultant Project Leader. The mission of these programs is to better equip students in their career choices and university applications, be it in the healthcare or business fields. Depending on location and programs’ availability, some candidates will be offered a City Manager role in one of these programs, in which case further information will be provided during or after the application process.

Job Description

This position is a seasonal, full-time, contract position, functioning as part of the operations team and reporting to the Senior Operations Team specializing in the designated country. The primary role of this position is to facilitate the in-country implementation of the assigned customized program and provide safety/emergency support as needed. During the program, the City Manager is responsible for managing the day-to-day logistics of the assigned program and providing in-country support to the Lex students currently in the program. You will be working as a team with the Legal Associate (typically someone with a US JD background who is responsible for the educational aspect of the program) in your assigned program location. This position is contracted for the duration of the program.

Main responsibilities include:

Pre-program:

• Complete the required 8 day in-person training prior to the program in Alicante, Spain
• Communicate with the assigned Senior Operations Team member to review the program and program details
• Meet with housing providers, training room providers, meal providers, and excursion providers to organize and finalize details for each program in your assigned location
• Get in touch with the law firms, lawyers and legal institutions regarding the legal activities
• Connect and participate in preparation calls ahead of program arrivals
• Prepare materials for students: schedules, presentations about activities, welcome bags
• Send out email communication to the students, law firms, participating entities, and providers
• Send Whatsapp messages to students
• Plan program logistics and make reservations for group meals and activities - and plan transport to and from activities
• Admin tasks: recording expenses, reporting on preparation tasks, filling out city manager dashboard and program plan
• Other duties as assigned

During program:

• Provide in-country orientation for students
• Facilitate all logistical aspects of the program including transportation, planned excursions and tours, group meals, law firm visits, workspace for Legal Training Sessions, and accommodations for each program in your assigned location
• Manage group on-site funds, budgets, payments, and receipts (when applicable)
• Travel with the group to all scheduled destinations, events, and Lex-planned activities
• Serve in a 24/7 on-call capacity, facilitating emergency protocol if necessary
• Engage and communicate with students about their learning experience, engage in sharing your knowledge of the legal system in your assigned location/country, and other cultural components to enrich the overall experience the students have while on the program
• Send out email communication to the students, lawyers and law firms ,
• Take photos and videos daily to share with the Senior Operations Team
• Create a positive and flexible environment throughout the program
• Communicate with the assigned Senior Operations Team member daily with status updates on the group
• Other duties as assigned

Post Program (You will need to complete a full offboarding process upon completion of your programs)

Offboarding process includes but not limited to:

• Ensuring all your expenses reports and financial reporting has been completed accurately
• Completion of feedback forms
• Ensuring accurate records have been completed in regards to key contacts and partners in our database

Candidate Profile:

• Must have excellent organization, communication, community development, interpersonal and time management skills
• Must have excellent character, be a role model, be trustworthy, and able to easily work across cultures
• Must exhibit strong judgment and decision-making skills and be comfortable with mediation and confrontation
• Must be a team player and be visible and accessible to the Lex students
• Must be able to handle crisis management, demonstrate negotiation skills, and interpretation/enforcement of the Lex policies and procedures
• Must be able to represent Lex with enthusiasm, integrity, accuracy, professionalism, and in the spirit of its mission
• International study, internship, work, and/or volunteer experience preferred
• Experience managing groups, work with American students preferred
• Interested in working with college students in an international environment
• Attained a bachelor’s or equivalent university degree
• Must be fluent in English and French language, written and verbal

Employment Terms: Programs run from May to August 2024. The City Manager will also take part in a 6-day Project Planning Course that will take place in mid-April in Alicante, Spain. Compensation: Location specific monthly compensation + variable bonus + relocation stipend when applicable.

Only applications submitted through this link will be considered: https://www.lexfellowship.org/job-openings-city-manager

Atlantis (Lex) is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose during the hiring process